AI Prompt Library

Create a comprehensive event planning timeline. Event details: - Event type: [Offsite, board dinner, team building, conference, etc.] - Date: [Event date] - Location: [Venue or city] - Attendees: [Number and type - internal, clients, board, etc.] - Budget: [If known] - My role: [Lead planner, supporting, etc.] Key requirements: [List must-haves for this event] Constraints: [Budget limits, venue restrictions, dietary needs, etc.] Please generate: 1. Master timeline working backwards from event date with all milestones 2. Categorized task list (Venue, Catering, A/V, Communications, Logistics) 3. Decision points requiring executive input 4. Vendor selection timeline and evaluation criteria 5. Communication plan (save the dates, invitations, reminders) 6. Day-of logistics checklist 7. Post-event tasks (thank yous, feedback, expense reconciliation) Include buffer time for approvals and delays.

Create a vendor comparison matrix to help with selection. What I'm sourcing: [Catering, venue, A/V, photographer, etc.] Event context: [Brief description of the event] Number of vendors to compare: [How many options] Budget: [Target budget] Key requirements: [Must-haves] Nice-to-haves: [Preferences] Vendor information: [List each vendor with their proposal details] Please create: 1. Comparison matrix with key criteria scored 2. Pros/cons summary for each vendor 3. Questions to ask each vendor for clarification 4. Red flags to watch for in each proposal 5. Recommendation with rationale 6. Negotiation points for the preferred vendor 7. Executive summary for stakeholder review (1 paragraph) Format the matrix for easy review in a meeting.

Generate the full suite of attendee communications for my event. Event details: - Event name: [Name] - Date: [Date] - Time: [Start/End] - Location: [Venue with address] - Attendees: [Who's invited and relationship] - Dress code: [If applicable] - RSVP deadline: [Date] Agenda/Schedule: [Brief overview of what will happen] Special instructions: [Parking, dietary requests, what to bring, etc.] Please generate: 1. Save the Date email (brief, generates interest) 2. Formal invitation with full details 3. RSVP reminder email 4. Pre-event logistics email (what to expect, what to bring) 5. Day-before reminder 6. Post-event thank you 7. Feedback request email Include subject lines for each. Vary the tone appropriately for the event type.

Create a detailed day-of run sheet for my event. Event: [Event name] Date: [Date] Venue: [Location] Start time: [When guests arrive] End time: [When event concludes] Schedule of activities: [List all planned activities with approximate times] Key players: - Event lead: [Name] - Venue contact: [Name] - Catering contact: [Name] - A/V contact: [Name] - Executive(s): [Names and roles in event] Critical moments: [Speeches, presentations, arrivals, transitions] Please generate: 1. Minute-by-minute run sheet from setup to breakdown 2. Contact sheet with all vendors, phone numbers, roles 3. Responsibility assignments (who handles what when) 4. Backup plans for common issues (A/V fails, speaker late, etc.) 5. Go-bag checklist (what to have on hand) 6. Post-event breakdown checklist Format for printing and quick reference during the event.