AI Prompt Library

Create a detailed travel brief for my executive's trip. Trip details: - Destination: [City, Country] - Dates: [Travel dates] - Purpose: [Business meetings, conference, etc.] - Travelers: [Executive + any others] Meetings/Events: [List known meetings with times and locations] Flight preferences: [Airline, seat, timing preferences] Hotel preferences: [Chain, room type, location requirements] Ground transportation preferences: [Car service, rental, etc.] Dietary restrictions or preferences: [If any] Known contacts at destination: [People they're meeting] Please generate a travel brief that includes: 1. Day-by-day itinerary with all logistics 2. Key contact information (meetings, hotels, drivers) 3. Destination overview (weather, time zone, currency, any cultural notes) 4. Packing recommendations based on activities 5. Restaurant recommendations near meeting locations 6. Emergency contacts and nearest hospital/embassy 7. Open questions I need to resolve before the trip

Help me communicate about a travel disruption professionally. Situation: [Flight cancelled, delayed, missed connection, etc.] Current status: [Where your exec is now] Original itinerary: [What was planned] Impact: [What meetings or events are affected] What you need: [New flight, hotel, ground transportation] Stakeholders to notify: [Who needs to know] Please provide: 1. Email to my executive explaining the situation and options (concise, solution-focused) 2. Email to affected meeting attendees (professional, apologetic if needed) 3. Script for calling the airline/hotel to get resolution 4. Updated itinerary template once new plans are confirmed 5. Checklist of everything I need to update Help me stay calm and solution-oriented in the communication.

Generate a travel documentation checklist for international travel. Traveler: [Executive's citizenship] Destination: [Country/countries] Trip dates: [When] Purpose: [Business, conference, client visit] Passport expiration: [Date] Previous visas to this country: [If any] Will they be working or just meeting?: [Nature of activities] Please provide: 1. Visa requirements and application timeline 2. Required documents checklist 3. Passport validity requirements 4. Vaccination or health requirements 5. Customs/entry considerations (electronics, gifts, cash limits) 6. Business-specific requirements (invitation letters, etc.) 7. Timeline with deadlines for each requirement 8. Resources/links I should check for current requirements Note any items that require executive action vs EA action.

Help me write professional narratives for expense report line items. Trip/Event: [What was the expense for] Date range: [When] Expenses to document: [List expenses with amounts and brief context] Company policy notes: [Any relevant limits or requirements] Approver: [Who approves these expenses] For each expense, please provide: 1. A professional business justification (1-2 sentences) 2. How to categorize it properly 3. Any documentation I should attach 4. Red flags to address proactively Also provide: - Executive summary for the full report - Total with breakdown by category - Notes on any expenses that might need extra justification